Unless a student provides an explanation to the school administration regarding absences prior to the tenth day of consecutive absence based on the individual student’s scheduled days of classes, constructive withdrawal will result in automatic termination from the program after the tenth day of absence. Readmission will be required. For each course, attendance of at least 80% of all scheduled classes must be maintained in order to receive credit for the course. Attendance is taken each class session. Students who arrive late for the attendance recording are marked tardy and are given 1/2 of an absence. Absences of more than two class sessions must be made up and a “makeup work” form must be submitted for documentation. Students who have less than 80% attendance for a class at the end of a quarter receive a grade of “I” (incomplete). If they fail to complete makeup of the missing work by the third week of the next quarter the “I” becomes an “F.” The class and examinations will need to be repeated and the regular per class tuition fee will apply.
Student Files / Confidentiality
All student records are kept confidential. Information is released only with the written permission of the student. The school guarantees each student the right to view their files during normal business hours.
Leave of Absence / Medical Withdrawal
Leaves of absence are limited to a maximum of 180 days, once in any twelve month period, for family emergencies and health problems. An appointment must be made to determine how scheduling, academic progress, and financial aid status is affected. When a LOA is granted, the student must sign a form that will be put in the student’s file. Without this completed form, students who discontinue classes beyond the constructive notice of withdrawal policy, explained later, are considered dropped. If a student does not return by the end of the leave, they are considered dropped and must follow the readmissions policy. Students on financial aid should be aware that if they do not return to class, they are retroactively dropped as of the last date of recorded attendance and the loan grace period retroactively begins on the retroactive drop date.
Students with serious health problems may be granted an official Medical Leave. Medical leaves are limited to one year. Students on medical leave must be aware that they are considered withdrawn for financial aid purposes and the grace period for loan repayment will begin immediately. Loan recipients should complete a financial aid exit interview as part of the medical leave process. At the end of the medical leave period the student will be readmitted without reapplication. If a student does not return by the final date on the leave form, they are considered dropped and must follow the readmissions policy.